How to set up an email signature in Outlook for Mac

An email always looks more professional when it has an email signature at the bottom of the message. This can be something as simple as your full name, business name and phone number beneath it. For a more elaborate email signature, include the logo for the business you work for and their website address. To use the space to promote the business, include a tag line. Some people even include a booking link to book appointments. As a minimum, include your full name, business name and contact number.

​1. Open the Outlook program
2. Click on ‘Inbox’ in the left hand side bar
3. Click on ‘New Email’ in the top left hand corner
4. Look for ‘Message’ in the top left hand corner. Make sure that is underlined. If not, click on it. Look for ‘Signature’ on the far right. Click the down arrow and choose ‘Edit Signatures’.
5. It is possible to create multiple different email signatures. This means you need to label/name each signature. Click on ‘+’ to start your first email signature. Give it a name, then create your email signature below. If you have created it somewhere else (eg. Word), you can copy and paste it here. To modify an existing email signature, click on its label/name and then ‘edit’.

6. Make sure the new signature you just created is selected under ‘Signature name’ in the left hand box. You will see a preview of it in the right hand box. Under ‘Choose default signature’ select the appropriate email account if you have multiple emails addresses. Then select your signature name for ‘New messages’ and ‘Replies/Forwards’ if you want to use it in these circumstances.
7. Click on the save icon
8. You’re done!